Contractor change order template for extra work

Template vault sample

One copy-ready example from the 40-template vault

This is a starter example, not the whole product. The generator includes the full template vault, role presets, boundary checks, approval summaries, tradeoff options, and pushback replies so you can build the exact version for your client or job.

Hi [Client Name],

I can take care of this added work, and I want to document it separately from the approved job so the scope, labor, materials, and timing stay clear.

The approved work covers [original scope]. The added request is [new request]. That change requires [added labor/materials/timing], so I would handle it as a change order before scheduling the work.

Included in the change order: [deliverables or site work]. Not included unless separately approved: [exclusions].

Price/timeline: [price and timeline]. If you approve, please reply with written approval and I will add it to the work queue.

Thanks,

[Your Name]

When to use it

• A homeowner, property manager, or client asks for extra work while the crew is already on site.
• Hidden site conditions, material upgrades, return trips, or inspection fixes change the approved job.
• You need written approval before buying materials, scheduling labor, or changing the project timeline.

Mistakes to avoid

• Doing the added work because it feels faster than pausing for approval.
• Only saying the price without naming what is included and excluded.
• Letting a verbal site conversation replace written change-order approval.

Build the exact message

Templates are useful, but the details a real client cares about matter: the client name, original scope, new request, tone, payment boundary, deadline, and written approval step. ScopeSaver turns those details into an email, short text version, change-order summary, exclusions, approval CTA, and pushback follow-up.

Related service-pro money-boundary templates

FAQ